One person, one profile
Member, coach or staff — no duplicates, no contradicting lists.
Features
Built for life on the gym floor.
Every view in numara answers a question you’re already asking — from Tuesday-night attendance to end-of-month cashflow. Here are all modules in detail.
It all comes together.
Many sources.
Your whole studio.
Bookings. Bank data. Members. numara connects the information that matters to your business.
Everyday clarityOperations · Members · Team
Better decisionsAttendance · Cash flow · Margin
Studio Pulse
Get a feel for your numbers.
Which days are working? Where is there room to grow? Explore patterns in attendance and ask the questions that move your studio forward.
Explore Studio Pulse →Interactive illustration with sample data. Explore actual product screens in the tour.
Class occupancySample week
Thu91%of places filled
Hover over the chart, tap a day or explore with the arrow keys.
Included in core
Studio dashboard
One look tells you where your studio stands.
numara’s start page brings members, classes, visits and finances together — and tells you in plain sentences what changed and what matters now.
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Week, month, trend Bookings, visits, active members and revenue on one page — compared with the previous period.
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Your own targets You decide what good looks like for your studio. numara measures every metric against it, not against averages.
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Recommendations Weekly hints in plain language, each with a concrete next step for your team.
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Class economics Which formats, weekdays and time slots carry their weight — and which cost more than they bring in?
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Forecast & what-if Where capacity and revenue are heading, and what a change to the schedule would do.
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Plausibility warnings If a number looks off, numara tells you before you base a decision on it.
Included in core
Member management
Put the whole story behind every familiar face.
In numara every person has exactly one profile: membership, bookings, visits, credits and history belong together. So you notice early who is staying away.
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One profile per person Member, coach or staff — one person, one record, no duplicates across roles.
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Segments New, active, inactive, cancelled: the list sorts by what you need to know right now — including revenue per member.
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Bookings & visits The full history per member, from the first trial class to the latest check-in.
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Credits & cancellations Class credits, a year of cancellation history and loyalty points right on the profile.
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Privacy built in Your team handles erasure requests in one click; email unsubscribes stay in force.
Included in core
Classes & bookings
Set the schedule. Keep every booking connected.
Set up recurring classes once and numara creates the sessions. Members book online, move up from the waitlist and check in with a QR code.
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Series & substitutions Create classes as a recurring series, move single sessions or enter a substitute coach.
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Booking portal A public schedule and online booking for your members, with password-free sign-in by email link.
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Waitlist When a spot opens, the next person gets an offer automatically — nobody at the desk has to phone around.
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QR check-in & live view Check-in by QR code or by your team, plus a live view of who is in the studio right now.
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Cancellation rules Late cancellations follow your rules; credits are refunded or kept automatically.
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Class ratings Members rate classes by QR code; coaches see their feedback in their own area.
Module
CRM & marketing
Keep the conversation going when visits stop.
Choose what starts a follow-up: missed visits, a cancellation or an expiring pass. numara runs the flow you’ve set up, with emails and tasks for your team.
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Automated flows Start flows from specific events: inactivity, cancellation, an expiring pass, a first check-in or a lead who has gone quiet.
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Tasks for your team Where a call beats an email, a task lands in your team’s win-back list.
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Campaigns & templates Emails to saved segments, with templates and a suppression list — from your own verified sending domain.
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Double opt-in forms Embeddable forms for trial classes or waitlists; consent is properly recorded.
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Leads & pipeline Follow prospects from the first enquiry to membership — including where the enquiry came from.
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Referral links Coaches and members share personal links; you see where new members come from.
Module
Finances
See the money coming in. Understand what stays.
Categorise income and expenses, follow cash flow and explore class profitability. Transactions arrive in numara through the finAPI bank connection.
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Import transactions Connect your business account through finAPI; transactions then arrive automatically.
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Sorted automatically Rules and AI suggest categories. Review the assignments and set rules for recurring transactions.
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Cashflow & P&L Income, expenses and net cashflow per month, plus profit and loss — no spreadsheets.
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Class margins What a class format earns and costs, by weekday and time slot.
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Coach payroll A preview of fees per coach with export and a monthly approval step.
Module
Private coaching
Pick up every check-in where you left off.
Create coaching programmes with term and price, assign coaches and keep every client in view: due check-ins, conversations and notes in one place.
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Programmes Coaching programmes with term, price and responsible coach — a product of their own next to classes.
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Client list Who is due next? Due check-ins are on top, nobody slips through.
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History & notes Conversations, goals and notes per client, visible to the coaches who look after them.
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Message drafts numara suggests check-in messages based on goal and training history. The coach reviews, edits and sends.
Module
Online sales
Turn the right offer into their next booking.
Create memberships, packs and tickets right in numara. Customers buy in the shop or while booking, and credits land on the right profile automatically.
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Seven product types Drop-in, class pack, membership, personal training, coaching programme, add-on and event ticket.
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Shop & checkout Your studio’s own shop; customers pay by card and the money goes straight to your studio.
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Discount codes Codes for promotions, partnerships or trial offers, with clear limits.
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Orders & refunds All orders in one place, refunds in one click — credits are cleanly reversed.
Module
Multi-location & team
Know how each of your studios is doing.
numara is built for several studios. Switch between locations in one click, compare them directly, and your team sees exactly what it needs.
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Location comparison Capacity, members and revenue per location side by side — you see right away where things stall.
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Roles & permissions Owner, admin, coach, front desk, finance, analyst — access can be limited per location.
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Coach area Coaches see their sessions, ratings and referral links, without access to finances.
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Local market Which studios are around you, and what do they offer when?
What you can rely on
Principles that hold in every module.
Honest numbers
When data is missing, numara says so instead of showing a zero. Implausible values get flagged.
Strictly separated
Every studio is separated from all others; every role only sees what it needs.
Operated in the EU
Hosted on Google Cloud, Netherlands region. Consent and unsubscribes are properly recorded.
Let’s walk through your working day.
Bring your questions. We’ll show you the workflows that matter to your studio and work out what getting started would involve.